The demo is shared: anyone can change it, and it resets every day. Set me up says first what it will change. Changing who you're viewing as is just you; moving the phase is everyone.

1. Get outbid

Viewing as
Jules, then Owen, then Jules
Phase
Bidding live
  1. Open Lakeside Cabin Weekend in the Silent Auction. Jules bid on it earlier and was outbid, so the panel says Outbid and shows the lowest bid Jules can place.
  2. Bid that amount. Jules is the high bidder now, and the crown in the bid history moves to Jules.
  3. In the demo bar, change Viewing as to Owen Achterberg, and bid the new minimum.
  4. Switch back to Jules. The item says Outbid again, and Your Items lists it under My bids as Outbid.

Why it works this way: The minimum and the step between bids show before you type, so a bid is never refused by a rule you couldn't see. If someone bids while your page is open, your bid is refused with the new minimum instead of going through at a price you didn't see.

2. Buy the last one

Viewing as
Jules
Phase
Bidding live
  1. Open Homemade hot sauce trio in the Instant Sale. It says how many are left.
  2. Buy one, and confirm. Your Items lists it under Won & purchased, and Jules's donation total goes up.
  3. Buy until none are left. The item says Sold out, and so does its tile in the Instant Sale.
  4. Optional: with one left, open the item in two tabs and buy in both. One purchase goes through; the other is told it's sold out.

Why it works this way: Each purchase locks the item and takes one from stock in a single step, so two people buying at the same moment can never take more than there is. One unit per purchase keeps the rules simple: to get two, buy twice.

Scenarios 3 to 5 are one story: Jules wins and uploads proof, Maya approves it, then Maya removes Jules's winning bid. Each also works on its own. If someone else changes the demo partway, Set me up says what happened and how to recover; if they only moved the phase, press Set me up again.

3. Win and donate

Story, part 1 of 3

Viewing as
Jules
Phase
Bidding ended
  1. Open Your Items. Under Won & purchased, Jules's winning bids say You won, next to what Jules bought, with one donation total and the days left to upload proof.
  2. Choose Go to the giving page. In the real event this opens one outside donation page; here it explains how giving works.
  3. Back on Your Items, choose Donate and upload proof. Enter the total and add any image as the screenshot. A screenshot of this page works.
  4. Optional: enter a lower amount first, to see the warning before you send it.

Why it works this way: One total and one donation cover everything, split equally among the three charities, so nobody works out who gets what. The proof window starts when bidding closes, and the countdown is always on Your Items.

4. Review as admin

Story, part 2 of 3

Viewing as
Maya
Phase
Bidding ended
  1. Open the Admin Dashboard. Totals shows Pledged and Confirmed side by side. Note Confirmed.
  2. Go to Proof review and open the waiting proof: Jules's if you did scenario 3, otherwise Rosa's. Compare its amount with what's owed.
  3. Approve it. Back on Totals, Confirmed went up, and the line under the totals compares the approved amounts with what those people owed.
  4. Optional: reject it with a reason, then approve it after all. Decisions can be changed.

Why it works this way: Pledged counts promises; Confirmed counts only proof an admin approved, so nobody mistakes one for the other. Reviews can be undone, because anyone can misread a screenshot.

5. Change the outcome

Story, part 3 of 3

Viewing as
Maya, then Jules
Phase
Bidding ended
  1. In the Admin Dashboard, go to Items and find an item Jules won. Set me up names them.
  2. In its bid history, remove Jules's winning bid. The next-highest bid wins instead, so that person's total changes too: if their proof was approved, it goes back to review as well.
  3. In the demo bar, change Viewing as to Jules Ferreira, and open Your Items.
  4. The item has left Won & purchased (it stays under My bids as Didn't win only if Jules bid on it more than once), the total is lower, and a banner says Jules's donation total changed. If Maya had approved Jules's proof, it's back to waiting for review.

Why it works this way: Every change to a total (a removed bid, a cancelled purchase or item) runs the same check on that person's proof, so an approval never stands for an amount that's no longer right.

6. Submit an item

Viewing as
Jules
Phase
Submissions open (it asks first, because it clears bids, purchases and proofs)
  1. Submit an Item is in the nav, and on Home the banner says Submissions are open.
  2. Submit an item: a title, a description, a type and price, and at least one photo. Any image works.
  3. It's on its browse page right away. There's no approval queue.
  4. Open Your Items: it's under My donated items, with Edit.
  5. When you're done, choose Restore demo data in the demo bar. The bids, purchases and proofs come back, and your item goes.

Why it works this way: Everyone is a trusted employee, so items go live without review. The phase decides what anyone can do, and the nav and banner follow it.

Also try

Start fresh

If something looks off, someone else is probably using the demo. Restore demo data in the demo bar puts everything back as seeded, for everyone.